Receptionist Description

RESPONSIBILITIES

  • Perform and/or coordinate a variety of administrative and clerical tasks to support executive and project staff with minimal supervision.
  • Provide accurate and efficient administrative support, including the distribution of proper documents, forms, and correspondence.
  • Process incoming and outgoing mail, ensuring items get to intended recipients in an expeditious manner.
  • Maintain a well-organized filing system that allows timely retrieval of documents.
  • Run miscellaneous errands, pick-up, and deliveries.
  • Help organize the office, supplies, files, and equipment to provide for an organized and efficient administrative functions.
  • Answer phones in a professional manner and take accurate messages when needed.
  • Provide clerical support when workload requires, including typing, shredding confidential documents, photocopy documents, etc.
  • Perform minor maintenance on company office equipment as necessary.
  • Greet visitors and clients in a friendly and professional manner and notify staff when needed.
  • Prepare conference rooms for meetings.

 

EXPERIENCE & REQUIREMENTS

  • Proficient in Microsoft Office
  • Ability to manage a multiple phone line system

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